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EPSA 2019 Home / Contact us ready to assist / Privacy and cookie notice

Privacy and cookie notice

Controllers of personal information

Any personal information provided to or gathered by European Public Sector Award’s (EPSA) website is controlled by the European Institute of Public Administration (EIPA), Onze Lieve Vrouweplein 22, 6211 HE Maastricht, the Netherlands.

What personal information about customers does EIPA gather and use?

We may use your personal information to provide contact details in relation with the registration for and the application process and the execution of the EIPA/EPSA 2019, including the EIPA/EPSA 2019 events, activities and publications. This comprises the name(s) and e-mail addresses of project leader(s) of the projects taking part in the EIPA/EPSA 2019. To share experiences and to learn from each other’s projects, the personal data can be consulted by anyone having access to the website using the Internet or any other dedicated network. We also use this information to improve our platform, prevent or detect fraud or abuses of our website and enable third parties to carry out technical, logistical or other functions on our behalf.

Here are the types of information we gather:

  • Information you give us: we receive and store any information you enter on our website or give us in any other way. We use this information to include your project in the EIPA/EPSA 2019 events, activities and publications, to communicate with you and to execute the EIPA/EPSA 2019 events and activities and to share experiences and to learn from each other, all in conformity with the EIPA/EPSA 2019 rules and regulations (eligibility criteria, evaluation process and methodology, etc.) that you can find on our website ( The personal data can be consulted by anyone having access to the website using the Internet or any other dedicated network. You can choose not to provide certain information but then you might not be eligible to participate in the EPSA 2019 edition.
  • Automatic information: we receive and store certain types of information whenever you interact with us. For example, like many websites, we use ‘cookies’ and we obtain certain types of information when your web browser accesses EPSA’s website and other content served by or on behalf of EIPA/EPSA’s website on other websites.
  • E-mail communications: to keep you informed about EIPA/EPSA 2019 events, activities, publications and newsletter and any future EPSA events activities, publications and newsletter, we may send you e-mails. If you do not want to receive e-mail or other mail from us, please send an email to

What about cookies?

We make use of cookies at the EIPA/EPSA websites. Cookies are small text files that are placed on a PC and are read out by a browser.

These cookies are used for the following purposes:

  • Remembering e.g. log-in names and passwords for efficient use of the website.
  • Analysing the use of our websites in order to be able to improve them.
  • Gathering data concerning your visiting conduct in order to enable research for further optimisation of, and communication on our products and services.
  • Assessing your interests on the basis of your visits to other websites.

We use the data we gather only in compliance with the law in order to improve our services, in a proper manner and with due care.

You can switch off the cookies that remember your preferences via your browser settings. You can set your browser to prevent any further receipt of cookies. In that case, EIPA/EPSA cannot guarantee that your project will be submitted correctly or that you will be able to register for any EIPA/EPSA events. Please note that if you make use of a different computer, you will need to adjust your browser settings again on that computer.

Does EIPA’s website share the information it receives?

Information about our relations is an important part of our business and we are not in the business of selling it to others. EIPA shares your information only as described below.

  • Third party service providers: We employ other companies and individuals to perform functions on our behalf. Examples include fulfilling services, internet use, analysing data, providing marketing assistance, providing search results and links. They have access to personal information needed to perform their functions, but may not use it for other purposes. Further, they must process the personal information in accordance with this Privacy and Cookie Notice and as permitted by applicable data protection laws.
  • Protection of EIPA and others: We release account and other personal information when we believe release is appropriate to comply with the law; enforce or apply our general terms and conditions and other agreements; or protect the rights, property or safety of EIPA/EPSA, our users or others. This includes exchanging information with other companies and organisations. Obviously, however, this does not include selling, renting, sharing or otherwise disclosing personally identifiable information from customers for commercial purposes in a way that is contrary to the commitments made in this Privacy and Cookie Notice.
  • With your consent: other than as set out above, you will receive notice when information about you might go to third parties and you will have an opportunity to choose not to share the information.

What choices do you have with regard to your personal information?

  • As discussed above, you can always choose not to provide information, even though it might be needed to register for the EIPA/EPSA 2019 events or to receive a newsletter.
  • You can add, update and delete certain information and request to be forgotten by sending an e-mail to
  • If you don’t want to receive e-mail or other mail from us, please send an e-mail to

Conditions of use, notices & revisions

In principle, EIPA/EPSA will store/process your personal data for 5 years.

If you have any concern about privacy and cookies at EIPA, please contact our Data Protection Officer by e-mail with a thorough description and we will try to resolve the issue for you. Our business changes constantly and our Privacy and Cookie Notice will change also. You should check our website frequently to see recent changes. Unless stated otherwise, our current Privacy and Cookie Notice applies to all information that we have about you and your account. We will never materially change our policies and practices to make them less protective of customer information collected in the past without the consent of affected customers.

Copyright Statement

The European Institute of Public Administration (EIPA) supports and encourages the dissemination and exchange of information contained in the applications submitted to the EPSA 2009, 2011, 2013, 2015, 2017 and 2019 editions. However, copyright protects this material.

The applicant, has no objection to this material being reproduced, made available online or electronically or being used for any other legitimate purpose.


The materials presented in this World Wide Web site are distributed by EIPA for and on behalf of the European Public Sector Award (EPSA) and are presented as an information source only. The information is provided solely on the basis that readers will be responsible for making their own assessment of the matters presented herein and are advised to verify all relevant representations, statements and information. The information does not constitute professional advice and should not be relied upon as such. Formal advice from appropriate advisers should be sought in particular matter